Careers

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GOVERNMENT OF THE REPUBLIC OF TRINIDAD AND TOBAGO

MINISTRY OF PLANNING AND DEVELOPMENT

REQUEST FOR QUOTATION

FOR THE SUPPLY, DELIVERY AND INSTALLATION – 2 DOOR ACCESS CONTROL SYSTEMS WITH MAGNETIC LOCK ENTRY ACCESS CONTROL (4 TOTAL), WITH FOUR (4) RFID READERS AND THREE HUNDRED (300) COMPATIBLE RFID SECURITY KEY CARDS.

ERIC WILLIAMS FINANCE BUILDING,

INDEPENDENCE SQUARE,

PORT OF SPAIN.

1.0 OBJECTIVE

To solicit information with respect to options in regard to the supply and delivery of four (4) Door Access Control Systems with Magnetic Lock Entry Access Control.

2.0 SCOPE OF SERVICES

The Ministry intends to install one 2 Door Access Control security system at Waterfront Tower C, Level 7 & Tower D, Level 17. There is also the need for 4 RFID Readers, 4 press to exit buttons and Three hundred (300) RFID Security key cards for evaluation and consideration to purchase by the Ministry

Quantity

Two - 2 Door Access Control Systems with Magnetic Lock Entry Access Control, with two (2) RFID Reade
Two - 2 Door Access Control Systems with Magnetic Lock Entry Access Control, with two (2) RFID Readers.
Three hundred (300) compatible RFID Security key cards.

Specification

Requirement

Two - 2 Door Access Control Systems with Magnetic Lock Entry Access Control, with four (4) compatible RFID Readers.

Three hundred (300) RFID Security key cards.

Swipe RFID card/key fob as the only means of opening the door.
Easily add/delete/activate/disable the user open privilege by professional management software.
Can be used for high security area, the control board as master unit is placed inside server room.
Can check/download/export the detail history entrance record and attendance audits
Allow access for certain door at certain time for different users.
Can keep door auto open during business hour and then auto close at set time. Support holiday security control.
Allows for features such as anti-pass back, 1st card open, multi-card open
Control of user capacity up to 20,000 user / up to 100,000 history records.
Network communication via TCP/IP.
Access control management software includes all-in-one-card management system, such as normal shift and multi-shifts time attendance management system, meeting attendance management system etc
Application software support win7/win8/win10 32bit and 64 bit, not support MAC.
Support web interface (no advanced control, can add/delete user and check records etc basic function).
Record never lost in case of power failure.
Push to Exit Button

Swipe RFID card/key fob that is compatible with the system and expandable.

Further information or clarification may be obtained from:

Dale Cudjoe
Manager, Networks and Infrastructure
Information and Communications Technology Division Ministry of Planning and Development
Level-12, Eric Williams Building Independence Ave. South
Port of Spain.
Office: 612--3000 Ext: 2012 Email: dale.cudjoe@planning.gov.tt

3.0 MANDATORY CERTIFICATES REQUIREMENTS

The following certificates MUST be submitted with your proposal:

Valid Income Tax Certificate;
Valid VAT Clearance Certificate; and
Valid National Insurance Compliance Certificate.

Please note the following:

Certificates must be in the name of the company\firm submitting the proposal;

These documents must be valid as at the deadline date for submissions;

and

Proponents are advised they should they not be eligible for any of the above certificates, a letter is required from the respective institution validating the non- eligibility status.

Proponents who fail to submit the above documents will not be considered for evaluation.

4.0 TERMS AND CONDITIONS

The full name, signature, position and business address of the Supplier’s key contact personnel.
Signature of the person providing the quotation, or in the case of a company, partnership or business firm, by a duly authorized officer or employee of such company, partnership or the business firm.
Where delivery is ex-stock at the time of submitting your response to this RFQ, a delivery period must also be given in the event that the equipment is sold before you are notified of the acceptance of your proposal.
The MPD shall not be liable for any costs incurred by any Proponent in the preparation and submission of a proposal in response to this request for Quotation (RFQ). The preparation and submission of a Quotations are made without obligation by the Ministry of Planning and Development to acquire any of the items included therein or discuss reasons why it is accepted or rejected. Specific terms may be reserved for future negotiation but must be clearly identified and reasons given for the reservation.

One digital copy of your quotation should be emailed on or before 6^th May 2022 by 3:00p.m. (The Closing Deadline). Quotations submitted after this closing deadline will be rejected.

“Quotation for the supply and delivery of Door Access Control Systems April 2022”

Trixie King

Procurement Officer

Ministry of Planning and Development

Level 14,

Eric Williams Building Independence Ave South,

Port of Spain.

Submissions must be sent via email to ictquotations@planning.gov.tt with the above subject line.

Submissions can be sent via email to ictquotations@planning.gov.tt with the above subject line. Please do not supply supportive literature/pamphlets/brochures and Instructions Manual with respect to installation, operations, and maintenance of the equipment.
Quotations prices must be quoted in Trinidad and Tobago Currency and will only be paid in Trinidad and Tobago Currency. Prices must be valid for at least ninety (90) days from the closing deadline.
Quotations should be prepared simply, providing a straightforward and concise description of the proponent’s ability to meet the requirements of this RFQ. Emphasis should be on completeness and clarity of content. Quotations that fail to address each of the requirements set out in the Invitation to Quote and its appendices may be deemed non- responsive and if so, will not be further considered. The MPD, solely upon its own discretion, will judge proponents on their overall compliance, and may judge a proponent to be materially compliant, even if that proponent is non-compliant to a particular requirement of the RFQ.
The MPD reserves the right, in its discretion, to cancel this RFQ in whole or in part, or amend same at any point prior to the Closing Deadline by emailing an addendum to the invited proponents.
The MPD reserves the right to reject any or all proposals or to award the contract for the performance of the required services to one (1) or more proponent. It also asserts that the least costly quotation received shall not necessarily be accepted.
Any communication of acceptance by the MPD to a successful proponent shall be subject to contract. The successful proponent(s) shall be required to accept a Purchase Order from the MPD prior to the commencement of the proposed works.
Upon acceptance of a Purchase Order from the MPD successful proponent is given one week for delivery of items.
It is the proponent’s responsibility to ensure their full understanding of the RFQ. Failure to obtain any clarification the proponent deems necessary in conformity with the procedures outlined hereinafter, will nullify its right to any claims stemming from their lack of understanding. If a proponent has any questions about the contents of this RFQ, or about any matters relating to it (including any clarification, errors or omissions in this RFQ), the questions must be directed via email to ictquotations@planning.gov.tt
The MPD will answer all questions and will provide a copy of all questions and their answers to each proponent.
Warranty and Services provided for the duration of warranty period(s)
Indication that the vendor is authorized/certified for sales and support of the items being supplied
Terms of payment.

Questions received less than seven (7) days prior to the Closing Deadline for submission of proposals may not be answered. Only those answers contained in formal written Addenda will be binding. Oral answers and other interpretations or clarification will be without legal effect. The MPD will endeavor to submit responses to questions in a timely manner but will not be responsible in any event, for any late delivery or non-delivery of any Addenda.

-End of Document-

RFQ Access Door Control Systems - 14th April 2022 (002).pdf

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Government of the Republic of Trinidad and Tobago

MINISTRY OF PLANNING AND DEVELOPMENT

REQUEST FOR QUOTATION

FOR THE CONSTRUCTION OF OFFICE SPACE AND WORKSTATION – GENERAL ADMINISTRATION

ERIC WILLIAMS FINANCE BUILDING,

INDEPENDENCE SQUARE,

PORT OF SPAIN.

1.0 OBJECTIVE

To solicit quotation with respect to the construction of offices and work stations at Ministry of Planning and Development, for evaluation and consideration of acquisition by the Ministry.

2.0 SCOPE OF SERVICES

The Ministry of Planning and Development is desirous of having the existing office spaces at Level 22 –Nicholas Towers Independence Square, Port of Spain re-designed. Responses to the RFQ should be prepared in a manner that would aid in the making of an informed decision and recommendations for the acquisition and implementation of the proposed ‘solutions.’

Work Description

The dismantling of six (6) work station of size 9’.00” x 9’.06”
The construction of six (6) office spaces of size 9’.00” x 9’.06”
The dismantling of one (1) work station of size 9’.04” x 9’.06”
The construction of one (1) office spaces of size 9’.04” x 9’.06”
The construction of two (2) work station of size 9’.00” x 9’.06”

Installation and Delivery

The selected supplier shall supply and deliver all material necessary to complete the project at Level 22, Nicholas Towers, Independence Square, Port of Spain, Trinidad and Tobago.

Bidder Submittals

Proposal for Services
Full Bill of Materials.
Customer References of similar projects

Please indicate in your quotation if you meet all the requirements and guidelines specified in this document.

Clarification of RFQ

Suppliers may request clarification of any items in this RFQ up to 2:00pm, Friday 27^th May, 2022.Any request for clarification must be made in writing by electronic mail (e-mail) to:

Trixie King

Procurement Officer

Ministry of Planning and Development

Level 14,

Eric Williams Building Independence Ave South,

Port of Spain.

A Site Visit will be conducted on 9am, Friday 6^th May, 2022

3.0 MANDATORY CERTIFICATES REQUIREMENTS

The following certificates MUST be submitted with your proposal:

Valid Income Tax Certificate;
Valid VAT Clearance Certificate; and
Valid National Insurance Compliance Certificate.

Please note the following:

Certificates must be in the name of the company\firm submitting the proposal;

These documents must be valid as at the deadline date for submissions;

and

Proponents are advised they should they not be eligible for any of the above certificates, a letter is required from the respective institution validating the non- eligibility status.

Proponents who fail to submit the above documents will not be considered for evaluation.

4.0 TERMS AND CONDITIONS

The full name, signature, position and business address of the Supplier’s key contact personnel.
Signature of the person providing the quotation, or in the case of a company, partnership or business firm, by a duly authorized officer or employee of such company, partnership or the business firm.
Where delivery is ex-stock at the time of submitting your response to this RFQ, a delivery period must also be given in the event that the equipment is sold before you are notified of the acceptance of your proposal.
The MPD shall not be liable for any costs incurred by any Proponent in the preparation and submission of a proposal in response to this request for Quotation (RFQ). The preparation and submission of a Quotations are made without obligation by the Ministry of Planning and Development to acquire any of the items included therein or discuss reasons why it is accepted or rejected. Specific terms may be reserved for future negotiation but must be clearly identified and reasons given for the reservation.
One digital copy of your quotation should be emailed on or before Friday 27^th May, 2022. (The Closing Deadline). Quotations submitted after this closing deadline will be rejected.

“Quotation for the construction of offices and workstation”

Trixie King

Procurement Officer

Ministry of Planning and Development

Level 14,

Eric Williams Building Independence Ave South,

Port of Spain.

Submissions can be sent via email to ictquotations@planning.gov.tt with the above subject line. Please do not supply supportive literature/pamphlets/brochures and Instructions Manual with respect to installation, operations, and maintenance of the equipment.
Quotations prices must be quoted in Trinidad and Tobago Currency and will only be paid in Trinidad and Tobago Currency. Prices must be valid for at least ninety (90) days from the closing deadline.
Quotations should be prepared simply, providing a straightforward and concise description of the proponent’s ability to meet the requirements of this RFQ. Emphasis should be on completeness and clarity of content. Quotations that fail to address each of the requirements set out in the Invitation to Quote and its appendices may be deemed non- responsive and if so, will not be further considered. The MPD, solely upon its own discretion, will judge proponents on their overall compliance, and may judge a proponent to be materially compliant, even if that proponent is non-compliant to a particular requirement of the RFQ.
The MPD reserves the right, in its discretion, to cancel this RFQ in whole or in part, or amend same at any point prior to the Closing Deadline by emailing an addendum to the invited proponents.
The MPD reserves the right to reject any or all proposals or to award the contract for the performance of the required services to one (1) or more proponent. It also asserts that the least costly quotation received shall not necessarily be accepted.
Any communication of acceptance by the MPD to a successful proponent shall be subject to contract. The successful proponent(s) shall be required to accept a Purchase Order from the MPD prior to the commencement of the proposed works.
Upon acceptance of a Purchase Order from the MPD successful proponent is given one week for delivery of items.
It is the proponent’s responsibility to ensure their full understanding of the RFQ. Failure to obtain any clarification the proponent deems necessary in conformity with the procedures outlined hereinafter, will nullify its right to any claims stemming from their lack of understanding. If a proponent has any questions about the contents of this RFQ, or about any matters relating to it (including any clarification, errors or omissions in this RFQ), the questions must be directed via email to ictquotations@planning.gov.tt
The MPD will answer all questions and will provide a copy of all questions and their answers to each proponent.
Warranty and Services provided for the duration of warranty period(s)
Indication that the vendor is authorized/certified for sales and support of the items being supplied
Terms of payment.

-End of Document-

RFQ construction of offices and workstation - Ministry of Planning & Development 2022.pdf

JOB OPPORTUNITY

The Ministry of Planning and Development is seeking a suitably qualified applicant to contribute to the work of the HR Division on a three year contract:

One Business Operations Assistant (IhRIS Data Transaction Clerk) in the Human Resources Management Division.

Only hard copies of applications, accompanied by Curriculum Vitae and copies of certificates, will be acknowledged.

These should be submitted by THURSDAY APRIL 28, 2022 and addressed to:

The Permanent Secretary

Ministry of Planning and Development

Attention: Director, Human Resources

4th Floor, Capital Plaza, 11-13 Frederick Street

Port of Spain

Job details below.

JOB TITLE: BUSINESS OPERATIONS ASSISTANT I (IhRIS DATA TRANSACTION CLERK)

JOB SUMMARY:

The incumbent is required to perform a variety of clerical/secretarial and administrative support duties of limited complexity. Work involves assisting in the planning and management of meetings; opening, sorting and routing of mail; maintaining records and files; performing routine accounting duties and generating a wide variety of documents utilizing appropriate software. Depending on assignment, the incumbent may be required to perform some or the full range of the duties of this position.

The Business Operations Assistant I (IhRIS Data Transaction Clerk) provides support to the Human Resource Management Division in the processing of the IhRIS transactions in all Human Resource Modules under People Soft Business processes.

REPORTS TO: Business Operations Assistant II or designated officer

SUPERVISION GIVEN TO: N/A

DUTIES AND RESPONSIBILITIES

Assists in the planning and management of meetings, workshops and conferences:

- Prepares agendas;

- Issues meeting invitations;

- Takes meeting notes;

- Distributes minutes to participants; and

- Undertakes relevant follow-up action as directed

Assists in the coordination of travel arrangements by preparing costings, obtaining quotes from travel agencies and performing other related tasks.
Maintains file register and filing system in keeping with established systems and procedures.
Receives, records, sorts and routes incoming and outgoing correspondence and other documents.
Composes and issues routine correspondence; also prepares drafts of more complex correspondence and reports of meetings, conferences etc. as directed.
Orders, issues and maintains inventory of supplies and equipment.
Assists in the preparation of timesheets and pay sheets, vouchers, invoices and requisitions; posts entries in journals and ledgers and other routine accounting duties.
Files memoranda, letters, reports and other documents.
Generates a wide variety of documents such as letters, memoranda, minutes, reports, and spreadsheets utilizing appropriate software.
Attends to queries and ascertains the business of callers and visitors and guides them accordingly.
Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders
Assists in the preparation of budgetary and expenditure statement by collecting and inputting relevant data as directed.
Undertakes basic information gathering, as directed, and compiles data for entry; enters and /or verifies data.
Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

Knowledge of modern office practices and procedures.
Some knowledge of relevant Public Services rules, regulations, instructions and procedures.

SKILLS AND ABILITIES:

Proficiency in the use of Microsoft Office Suite.
Skill in the use of personal computers.
Ability to use e-Government technology platforms.
Ability to use the internet for research purposes.
Ability to compose and prepare documents such as letters, memoranda, minutes and reports.
Ability to learn assigned tasks of limited complexity and variety readily.
Ability to make arithmetical computations.
Ability to use a computer and other standard office machines such as photocopiers, scanners and facsimile machines.
Ability to communicate effectively, both orally and in writing.
Ability to work as part of a team.
Ability to establish and maintain effective working relationships with colleagues and the public.
Ability to use initiative to find solutions for simple work related issues.

MINIMUM EXPERIENCE AND TRAINING:

Five (5) CXC/GCE O’ Level passes including English Language and Mathematics.

SPECIFIC PROCUREMENT NOTICE - RFQs FOR ICT EQUIPMENT

The Government of the Republic of Trinidad and Tobago through the Office of the Attorney General and Ministry of Legal Affairs has received financing from the Inter-American Development Bank (IDB) towards the cost of the Strengthened Information Management at the Registrar General’s Department. The Office of the Attorney General and Ministry of Legal Affairs intends to apply part of the proceeds of this financing to the Outfitting of the Ministry of Digital Transformation (MDT) and the Tobago Emergency Management Agency (TEMA).

The Office of the Attorney General and Ministry of Legal Affairs, on behalf of the Ministry Digital Transformation now invites sealed quotations from eligible and qualified suppliers for the supply of ICT Equipment and Furniture as identified in the following Packages.

SEE THE LINK BELOW.

Specific Procurement Notice - ICT Equipment.PDF

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Application for promotion in the Public Service.

Please see below.

Application for Promotion in the Public Service.pdf

There are no vacancies at this time.