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GOVERNMENT OF THE REPUBLIC OF TRINIDAD AND TOBAGO
MINISTRY OF PLANNING AND DEVELOPMENT
REQUEST FOR QUOTATION
FOR THE SUPPLY, DELIVERY AND INSTALLATION – 2 DOOR ACCESS CONTROL SYSTEMS WITH MAGNETIC LOCK ENTRY ACCESS CONTROL (4 TOTAL), WITH FOUR (4) RFID READERS AND THREE HUNDRED (300) COMPATIBLE RFID SECURITY KEY CARDS.
ERIC WILLIAMS FINANCE BUILDING,
INDEPENDENCE SQUARE,
PORT OF SPAIN.
1.0 OBJECTIVE
To solicit information with respect to options in regard to the supply and delivery of four (4) Door Access Control Systems with Magnetic Lock Entry Access Control.
2.0 SCOPE OF SERVICES
The Ministry intends to install one 2 Door Access Control security system at Waterfront Tower C, Level 7 & Tower D, Level 17. There is also the need for 4 RFID Readers, 4 press to exit buttons and Three hundred (300) RFID Security key cards for evaluation and consideration to purchase by the Ministry
Quantity
- Two - 2 Door Access Control Systems with Magnetic Lock Entry Access Control, with two (2) RFID Reade
- Two - 2 Door Access Control Systems with Magnetic Lock Entry Access Control, with two (2) RFID Readers.
- Three hundred (300) compatible RFID Security key cards.
Specification |
Requirement |
Two - 2 Door Access Control Systems with Magnetic Lock Entry Access Control, with four (4) compatible RFID Readers. |
Three hundred (300) RFID Security key cards. |
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Further information or clarification may be obtained from:
- Dale Cudjoe
- Manager, Networks and Infrastructure
- Information and Communications Technology Division Ministry of Planning and Development
- Level-12, Eric Williams Building Independence Ave. South
- Port of Spain.
- Office: 612--3000 Ext: 2012 Email: dale.cudjoe@planning.gov.tt
3.0 MANDATORY CERTIFICATES REQUIREMENTS
The following certificates MUST be submitted with your proposal:
- Valid Income Tax Certificate;
- Valid VAT Clearance Certificate; and
- Valid National Insurance Compliance Certificate.
Please note the following:
Certificates must be in the name of the company\firm submitting the proposal;
These documents must be valid as at the deadline date for submissions;
and
Proponents are advised they should they not be eligible for any of the above certificates, a letter is required from the respective institution validating the non- eligibility status.
Proponents who fail to submit the above documents will not be considered for evaluation.
4.0 TERMS AND CONDITIONS
- The full name, signature, position and business address of the Supplier’s key contact personnel.
- Signature of the person providing the quotation, or in the case of a company, partnership or business firm, by a duly authorized officer or employee of such company, partnership or the business firm.
- Where delivery is ex-stock at the time of submitting your response to this RFQ, a delivery period must also be given in the event that the equipment is sold before you are notified of the acceptance of your proposal.
- The MPD shall not be liable for any costs incurred by any Proponent in the preparation and submission of a proposal in response to this request for Quotation (RFQ). The preparation and submission of a Quotations are made without obligation by the Ministry of Planning and Development to acquire any of the items included therein or discuss reasons why it is accepted or rejected. Specific terms may be reserved for future negotiation but must be clearly identified and reasons given for the reservation.
- One digital copy of your quotation should be emailed on or before 6th May 2022 by 3:00p.m. (The Closing Deadline). Quotations submitted after this closing deadline will be rejected.
“Quotation for the supply and delivery of Door Access Control Systems April 2022”
Trixie King
Procurement Officer
Ministry of Planning and Development
Level 14,
Eric Williams Building Independence Ave South,
Port of Spain.
Submissions must be sent via email to ictquotations@planning.gov.tt with the above subject line.
- Submissions can be sent via email to ictquotations@planning.gov.tt with the above subject line. Please do not supply supportive literature/pamphlets/brochures and Instructions Manual with respect to installation, operations, and maintenance of the equipment.
- Quotations prices must be quoted in Trinidad and Tobago Currency and will only be paid in Trinidad and Tobago Currency. Prices must be valid for at least ninety (90) days from the closing deadline.
- Quotations should be prepared simply, providing a straightforward and concise description of the proponent’s ability to meet the requirements of this RFQ. Emphasis should be on completeness and clarity of content. Quotations that fail to address each of the requirements set out in the Invitation to Quote and its appendices may be deemed non- responsive and if so, will not be further considered. The MPD, solely upon its own discretion, will judge proponents on their overall compliance, and may judge a proponent to be materially compliant, even if that proponent is non-compliant to a particular requirement of the RFQ.
- The MPD reserves the right, in its discretion, to cancel this RFQ in whole or in part, or amend same at any point prior to the Closing Deadline by emailing an addendum to the invited proponents.
- The MPD reserves the right to reject any or all proposals or to award the contract for the performance of the required services to one (1) or more proponent. It also asserts that the least costly quotation received shall not necessarily be accepted.
- Any communication of acceptance by the MPD to a successful proponent shall be subject to contract. The successful proponent(s) shall be required to accept a Purchase Order from the MPD prior to the commencement of the proposed works.
- Upon acceptance of a Purchase Order from the MPD successful proponent is given one week for delivery of items.
- It is the proponent’s responsibility to ensure their full understanding of the RFQ. Failure to obtain any clarification the proponent deems necessary in conformity with the procedures outlined hereinafter, will nullify its right to any claims stemming from their lack of understanding. If a proponent has any questions about the contents of this RFQ, or about any matters relating to it (including any clarification, errors or omissions in this RFQ), the questions must be directed via email to ictquotations@planning.gov.tt
- The MPD will answer all questions and will provide a copy of all questions and their answers to each proponent.
- Warranty and Services provided for the duration of warranty period(s)
- Indication that the vendor is authorized/certified for sales and support of the items being supplied
- Terms of payment.
Questions received less than seven (7) days prior to the Closing Deadline for submission of proposals may not be answered. Only those answers contained in formal written Addenda will be binding. Oral answers and other interpretations or clarification will be without legal effect. The MPD will endeavor to submit responses to questions in a timely manner but will not be responsible in any event, for any late delivery or non-delivery of any Addenda.
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